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1. ELECTRONIC INVOICING PDF
2. ELECTRONIC INVOICING DRIVER
3. ELECTRONIC INVOICING ARCHIVE
4. ELECTRONIC INVOICING FULL

Many companies planning to implement an e-invoicing process are no longer looking for basic digitisation. What’s more, it is very important to keep in mind that digitisation of the invoicing process – replacing of paper documents with electronic equivalents – is just the first step towards invoicing process automation that will result in business process improvements such as higher quality data, more advanced information security, rapid configuration, and improved cash flow. Still, there remains other countries without e-invoicing legislation, so paper invoices are still treated as legal documents. However, in some other countries, electronic invoicing was introduced more recently or is going to be introduced in the coming months or years.

ELECTRONIC INVOICING DRIVER

In the Nordics, e-invoicing was introduced to optimise business processes and reduce operating costs, while in Latin America the key driver for change was due to the VAT gap. This is because electronic invoicing was adopted several years ago in many countries such as those in the Nordics and Latin America.

ELECTRONIC INVOICING FULL

Generally, the biggest advantage of this procedure is the full control over the electronic email invoice processing.Although the idea of electronic invoicing is nothing new, implementation of this technology has only been happening relatively recently. From there, the invoice can be further processed with one click: auditing, account assignment if necessary, approval and booking.Īfterwards, the original invoice and the invoice workflow protocol are attached to the posted invoice (using standard ArchiveLink). The SAP invoice cockpit shows that a barcode has been defined for each invoice-workflow inside the system. Most important, the processing remains the same as for paper invoices, with the exception that a barcode is produced by the system.

ELECTRONIC INVOICING ARCHIVE

Starting from extraction of relevant invoice data via OCR, alignment with SAP-data to invoice transferring into the archive and initiation of subsequent workflows in SAP. If such are detected, the server accesses respective files and starts processing the email-invoices. The inbox-processing-server automatically checks if there are emails to be processed in the directory. At the same time, the directory can be established as a link on your desktop.

ELECTRONIC INVOICING PDF

in PDF format) into a directory using drag and drop. One possibility is to move an electronic invoice attached to the email (e.g. The electronic invoices can reach the inbox processing server biz²ScanServer through different input channels:įiling email invoices into a defined directory with drag and drop: The inPuncto server processes firstly the electronic invoices (also with OCR- Application) and afterwards starts an SAP workflow for each invoice. Other country-specific invoice formats, such as.ZUGFeRD invoices (PDF file with XML attachment): Format 1.0 or 2.0,.XRechnung 1.2 (XML file): UBL syntax and UN/CEFACT syntax (syntax identical to ZUGFeRD 2.0).PDF / TIF format via email or paper scan,.The inPuncto inbox processing server captures and processes different invoicing formats such as: If electronic invoices are sent by mail as PDF or IT-invoices, these are directly imported into the SAP-system using inPuncto’s inbox processing server biz²ScanServer. Electronic invoices SAP electronic invoicing: workflow of email invoices (PDF)